Detailed FTEM Roles and Permissions

FTEM Role Basics

  • Core Federal Agency Users: Federal agency users (BIA, FS, NPS, FWS, BLM) requesting FTEM access for the first time are auto-granted Agency Viewer access to the agency affiliated with their email domain.
  • Non-Federal Users: Requests from Users outside of the core federal agencies are reviewed by FTEM administrators prior to be being granted FTEM Viewer access.

Important! Edit access must be requested by a user and approved by an Agency Administrator.

  • Agency Administrators: Administrators who are affiliated with a core federal agency and responsible for reviewing and approving requests to work with that agency's data. Agency Administrators are also responsible for the role changes requested by their agency users.
  • FTEM Administrators: System administrators are not necessarily affiliated with a specific federal agency. FTEM Administrators are responsible for reviewing requests for roles outside of the Core Federal Agencies as well as assigning Agency Administrator roles if needed.

Note: You will only see treatments affiliated with your current agency view. For example, if you are an Administrator for USFS and BLM, you will only see USFS treatments while viewing FTEM as a USFS user. To see BLM treatments, you must toggle your agency to BLM. This is done using the Agency drop-down in the top of the monitoring interface.

agenices are listed in a drop down menu

Viewers

Some users are pre-approved based on their agency email domain, these include the five federal land management agencies required to monitor fuel treatments using FTEM as listed in the table below. Pre-approved users automatically gain Agency Viewer access upon requesting FTEM access. All other users are approved by FTEM Administrators. Any user not affiliated with, or not requesting access for, one of the agencies below will receive FTEM Viewer access upon approval from an FTEM Administrator.

Auto-approved email domains for each agency.
Agency Auto-approved email domain
Bureau of Indian Affairs (BIA) @bia.gov
Bureau of Land Management (BLM) @blm.gov
Fish and Wildlife Service (FWS) @fws.gov
Forest Service (USFS) @fs.fed.us or usda.gov
National Park Service (NPS) @nps.gov

Editors

  • Non-USFS Editor roles regardless of pre-approval, are only granted access after review from an Agency Administrator.
  • USFS Editor roles are automatically approved.
  • Upon requesting FTEM access, pre-approved users may request Editor role by checking the appropriate box upon requesting access. The box is not visible to other users.

Agency Administrators

  • Administrators who are affiliated with a core federal agency and responsible for reviewing and approving requests to work with that agency's data. Agency Administrators are also responsible for the role changes requested by their agency users.

FTEM Administrators

FTEM Administrators are typically the FTEM leads for their agency. They may manager users as well as delete monitoring interactions when needed. FTEM Administrators have the following responsibilities:

  • Approve Agency Administrator account requests for your agency.
  • Approve Non-Agency requests where appropriate.
    • Approve FTEM viewer role requests per agency guidelines.
    • Approve cooperator agency editor requests per agency guidelines (eg. BIA and tribal).
  • Facilitate user requests to change their agency affiliation by putting them in touch with the appropriate Agency Administrator for their new agency. This request most often occurs when an FTEM user changes employers from one agency to another
  • Ensure an Agency Administrator is present for each agency region and the Agency Administrator understands their roles.

  • Ensure Agency personnel have training in FTEM and are aware of training resources, such as the FTEM Playlist in the IFTDSS Help YouTube Channel, and the FTEM section of Help Center.

  • Monitor the list of pending users in FTEM to ensure all valid requests have been addressed.

    Important! DOI FTEM Administrators must approve DOI-OWF account requests. Do this by granting them Editor role for all agencies when you receive their request via email. This will allow OWF users to access reports.

Changing Roles

A user’s role may be changed back to FTEM Viewer by an FTEM Administrator by de-selecting all checkboxes in the Agency Roles / Requests dialogue for a given user.

Pre-approved User Requests

Each drop-down list below describes a detailed account request scenario for Pre-approved users.

In this scenario, Agency Administrators do not receive a request. A pre-approved user is automatically granted permission for the viewer role as follows:

  1. A pre-approved user requests access for a core agency and region.

    ftem user role page with information fields

  2. The pre-approved user is automatically emailed an activation code to gain access to FTEM as an Agency Viewer.

    Example email text for pre-approved accounts

  1. A pre-approved user requests access for a core agency and region and has checked the edit box.

    ftem user role page with information fields

  2. The pre-approved user is automatically emailed an activation code to gain access to FTEM as an Agency Editor.

    Example email text for pre-approved accounts

  1. A pre-approved user, (BIA, BLM, FWS, or NPS) requests access for a core agency and region and has checked the edit box.

    ftem user role page with information fields

  2. The pre-approved user is automatically emailed an activation code to gain access to FTEM as an Agency Viewer.

    Example email text for pre-approved accounts

  3. The FTEM Agency Administrator assigned to the pre-approved user's Agency/Region receives an email from the system notifying them that there is a pending Editor request for the user.

    example email notifying ftem administrator that a preapproved user has requested editor access

  4. The Agency Administrator accesses the FTEM user list and filters by All (users with pre-approved email domains are automatically Agency Viewers and are never Pending), Agency Viewer, Agency, and Region to find the user.

    filtering by agency and region can be perfomed using the filter text displayed on the left

  5. The FTEM Agency Administrator clicks Grant FTEM Access under the user’s name to select and validate the role they are approving. In this case the Administrator checks the "Editor Role" box and clicks Grant Roles.

    a dialogue box will display the available roles an admin may assign a user.

  6. The Pre-approved user receives an email informing them that their role has been changed to Editor. Upon login, the user sees they are now an Agency Editor in FTEM.

    example email informing a pre-approved user their request for editing role has been granted

 

  1. A pre-approved user navigates to their FTEM profile, opens the User Roles tab, and requests their role be changed from "Viewer" to "Editor".

    box for the editor role is checked.

  2. The user’s request is sent to the FTEM Agency Administrator for their agency and region.

    email to an administrator notifying them of the user's request

  3. The FTEM Agency Administrator locates the user in the FTEM userlist, clicks Grant Agency Roles, checks the box for the requested role, and clicks Grant Roles.

    Administrator view with the editor role checked and 'grant roles' button is active.

  4. The user is notified via email that their role has been changed to that of "Editor."

    email confirming a user's role has been changed.

  1. A pre-approved user requests access for a non-core agency and region.

    ftem account request for TNC.

  2. The user’s request is sent to all FTEM  Administrators via email.

    sample email sent to an ftem administrator.

  3. The FTEM Administrator determines whether to accept or deny the request. If accepted, the Administrator clicks the username to see actions available for that account.

    clicking on a user name shows the actions an administrator may perform for that account

  4. The FTEM Administrator clicks Grant FTEM Access under the user’s name.

  5. The user receives a notification email informing them that their FTEM role has been modified. They may now log in to access FTEM.

    example email confirming a user now has FTEM editor role.

  1. A pre-approved user requests access for a core agency and region other than their own.

    ftem user role page with information fields

  2. The user’s request is sent to the assigned FTEM Agency Administrator(s) via email.

    example of email request to an anministrator to approve a non pre-approved account request

  3. The FTEM Agency Administrator accesses the FTEM user list and filters by Pending, Agency, and Region to find their user. Users with email domains that are not pre-approved remain in the Pending list until they are granted Viewer privileges by an Administrator.

    user list may be filtered by clicking the text categories displayed to the left of the list.

  4. The Agency Administrator clicks Grant FTEM Access under the user’s name.

  5. The Agency Administrator checks the box next to the requested role and clicks Grant Access in the dialogue box.

    a dialogue will allow the administrator to view account details before granting editor access

  6. The user receives a notification email informing them that their FTEM role has been approved. They may now log in and have access to the requested agency role.

    example email confirming a user now has FTEM editor role.

    Users with more than one agency affiliation see an agency box in the top right of their FTEM screen, and are able to toggle between the agencies they have roles for.

    a dropdown list of different agencies for a given user

  1. A DOI-OWF user requests access and selects DOI-OWF as their agency.

    FTEM User request application with DOI-OWF selected as the users Agency

  2. The pre-approved user is automatically emailed an activation code to gain access to FTEM as a BLM Viewer.

    email informing a user their FTEM account has been created

  3. An email is automatically sent to FTEM Administrators stating "Action Needed: Please proceed to the FTEM User List Page and grant this User the Agency Editor Role for all Agencies in order to give them access to reports."

  4. An FTEM Administrator locates and selects the user's name in the FTEM userlist, clicks Grant FTEM Access.

    The FTEM userlist controls showing a list of checkboxes that allow administrators to change a user's role.

  5. The DOI-OWF user will receive an email stating their role has been updated. They will now be able to access FTEM Reports.

    An email informing the user their agency role has changed to that of editor.

  1. A pre-approved user requests access for a core agency that is not affiliated with their email.

    ftem user role page with information fields

  2. The user’s Viewer request is sent to the assigned FTEM Agency Administrator(s) via email. If no Agency Administrator is assigned to the selected Agency/Region, the request is sent to all FTEM Administrators via email.

    example of email request to an anministrator to approve a non pre-approved account request

  3. The FTEM Agency Administrator accesses the FTEM user list and filters by Pending, Agency, and Region to find the user.

    user list may be filtered by clicking the text categories displayed to the left of the list.

  4. Agency Administrator clicks Grant FTEM Access under the user’s name and validates the role they are approving.

  5. Agency Administrator checks the Grant Editor role box and clicks Grant Access in the Grant Access dialogue. The user may now enter FTEM with their requested agency affiliation and role.

    a dialogue will allow the administrator to view account details before granting editor access

  6. User receives a notification email telling them that their FTEM permissions have been modified. They can now log in with their requested agency affiliation and role.

    example email confirming a user now has FTEM editor role.

User Requests

Each drop-down list below describes a detailed account request scenario users (not pre-approved).

  1. A user requests access for a core agency and region.

    ftem user role page with information fields

  2. The user’s Viewer request is sent to the assigned Agency Administrator(s) via email. If no Agency Administrator is assigned to the selected Agency/Region, the request is sent to all FTEM Administrators via email.

    example of email request to an anministrator to approve a non pre-approved account request

  3. The FTEM Agency Administrator accesses the FTEM user list and filters by Pending, Agency, and Region to find the user. Users with email domains that are not pre-approved remain in the Pending list until they are granted (or denied) Viewer privileges by an Administrator.

    user list may be filtered by clicking the text categories displayed to the left of the list.

  4. The Agency Administrator clicks Grant FTEM Access under the user’s name and validates the role they are approving in the dialogue box that appears by clicking Grant Access.

    a dialogue box will appear asking the administrator to approve the request.

  5. The user can now enter FTEM as an Agency Viewer for their requested Agency and is emailed a notification of their new role.

    example of approval email sent to users when they are approved to view FTEM

  1. A user requests access for a core agency and region.

    ftem user role page with information fields

  2. The user’s Viewer request is sent to the assigned FTEM Agency Administrator(s) via email. If no Agency Administrator is assigned to the selected Agency/Region, the request is sent to all FTEM Administrators via email.

    example of email request to an anministrator to approve a non pre-approved account request

  3. The FTEM Agency Administrator accesses the FTEM user list and filters by Pending, Agency, and Region to find their user. Users with email domains that are not pre-approved remain in the Pending list until they are granted Viewer privileges by an Administrator.

    user list may be filtered by clicking the text categories displayed to the left of the list.

  4. The Agency Administrator clicks Grant FTEM Access under the user’s name.

  5. The Agency Administrator checks the Grant editor role box and clicks Grant Access in the dialogue box.

     

    a dialogue will allow the administrator to view account details before granting editor access

  6. The user receives a notification email informing them that their FTEM role has been modified. They may now log in as Agency Editor.

    example email confirming a user now has FTEM editor role.

  1. A user requests access for a non core agency and region.

    user request viewer for non-federal agency

  2. FTEM Administrators are automatically notified of the request.

    example email sent to FTEM admin that non-federal user requests viewing role for a non-federal agency

  3. An FTEM Administrator approves the request.

    userlist filtered to show non-federal agency requests

  4. The user receives an email confirming their access as an FTEM Viewer and may now access FTEM with that role.

    example email informing a user they are approved to view non-federal agency information in FTEM